Things you should know about UNSW Lecture Recording+

UNSW LR+ Introduction clip

The pre-roll intro clip to recordings made via the UNSW Lecture Recording+ service was created by our Educational Media Manager, Brian Landrigan.

We would like to express our sincere thanks to UNSW student Owen Walsh, who performed and provided the didgeridoo soundtrack.

Additional thanks to the Nura Gili department for their assistance throughout.

History

Background of UNSW Lecture Recordings+ and a brief description of the pilot.

The UNSW Lecture Recordings service

Prior to 2013, the UNSW Lecture Recordings service was powered by Lectopia, aka iLecture. Since 2013, the UNSW Lecture Recordings service has been powered by Echo360 ESS, and has continued up to and throughout 2017 S1. 

UNSW now has over 130 venues equipped with lecture capture, in multiple locations including Kensington, Canberra and Paddington.

The Echo360 (ALP) pilot

Starting in 2015, UNSW has trialled the Echo360 Active Learning Platform (ALP) service with multiple courses across four faculties. To help explore the functionality and minimise risks, four venues were set up with capture devices for both the UNSW Lecture Recording service and ALP pilot. The pilot used student surveys and staff interviews to gain an understanding of the user experience.

As with any change of technologies, new affordances bring new challenges. To exploit the first while minimising the second, we gained the assistance of staff and students across UNSW to pilot the service for two years in real courses, allowing us to learn about the new technology in real practice so that we could prepare for its campus wide implementation.

We have worked to ensure that the new UNSW Lecture Recordings+ service supports existing workflows that our staff and students are familiar with, while also introducing new functionality for staff/students to explore over time in their learning and teaching.

Our re-branding to UNSW Lecture Recording+ highlights the additional educational tools that staff and students now have access to, such as in-class activities, note-taking, discussion forums and analytics.

In 2016, the Echo360 company rebranded their platform from Active Learning Platform to Echo360. However many pilot participants and support staff find it is easier to use the name ALP, so it is still a well known acronym.

Feature comparison between Echo360 ESS and Echo360 Cloud (LR+)

Learn more about the features of the old and new systems that power lecture recording at UNSW.

 

Features

Echo360 (ESS)

Echo360 (Cloud)

Share lecture recordings via block
Share lecture recordings via activity link
View lecture recordings
Edit lecture recordings
Edit a recording's title/description
Download lecture recordings
Make specific recordings unavailable
Create and add interactive question slides to a PowerPoint (ie. quizzes and polls)
Note taking against slides/video timeline
Classroom Q&A discussion forum
Advanced analytics
Ability to flag a slide/video time as confusing
Add bookmarks to lecture recordings 
Share lecture recordings and PowerPoints with other staff members
Podcast/Vodcasting
Teach and learn via Android/iOS Mobile App


For new/advanced features that are not covered on this page, please see: How do I do More?

Archive policy

Lecture Recordings for the current semester, plus prior three sessions (including Summer), will be available to staff and students. 

Example:

  Current Semester
  Summer 2016 S2 2015
Summer 2016 Available n/a
S2 2015 Available Available
S1 2015 Available Available
Summer 2015 Available Available
S2 2014 Archived Available
S1 2014 Archived Archived
Summer 2014 Archived Archived
S2 2013 Archived Archived

Why is this happening?

The lecture recording system was designed primarily to support courses that are currently in session. While there are a few use cases where staff and students require access to older recordings, and we accommodate those where we can, there is a need to archive recordings due to space and service cost considerations.

What do I need to do?

You are not required to take any action. Lecture recordings will be archived by TELT.

When will this occur?

Archiving is an ongoing process. Archive tasks are scheduled to be completed after the higher priority tasks of recording and processing lectures on a daily basis.

If you require recordings for your own backup

We recommend that you download lecture recordings that are of importance to you when they have become available to you online. Ideally this should occur within a year of recording.

If you have not downloaded these recordings, please send a request to the IT Service Centre with the details of the recordings you require (course code, session, date).

If you require students to have access to recordings

Please send a request to the IT Service Centre with details of the recording(s) you wish to un-archive (course code, session, date) and provide a reason why you need the recording un-archived, letting us know if this is a one-off request, or whether you require a different rule to be applied to your course.

Alternatively you can upload your backed up specific recordings into theBox service for ongoing use at your discretion.

Opt-out policy

Lectures held in enabled venues are automatically scheduled for recording.

In December 2006, as recorded in entry 11.1.1 (AB06/166), the Academic Board decided on an opt-out policy for lecture recording. Therefore lectures in lecture recording enabled venues are automatically scheduled for recording by default.

This decision was made as it had been determined that increasing flexibility and lecture availability to students was beneficial, and that additional lecture recordings should be supplied to students.

Academic staff retain the ability to opt-out of lecture recording as desired, either by self-managing their course timetable via MyUNSW, or by contacting their school timetabling staff who can do this on their behalf.

Additionally, academic staff retain control over when and how they share lecture recordings with students.

 

Copyright policy

Staff are responsible for ensuring that they perform their due diligence around their copyright requirements.

Copying and communication of copyright material at UNSW, including material such as text, diagrams, music or images recorded using UNSW Lecture Recordings+, is reliant on the Part VA and VB licences and is subject to the limits and provisions of the Copyright Act 1968. Material must be restricted to staff and students of the university and not available for access by the general public.

The UNSW Library copyright website contains some details on copyright compliance and copyright warning notices. In addition, under the Moral Rights Act 2000, standard academic practices must be followed so that the name of the author and the title of a work are included on copies.

When you use copyright material such as diagrams, graphs or artworks in PowerPoint or other presentations, as with all presentations, regardless of whether they are part of the UNSW Lecture Recordings+ system or not, this material must be accompanied by the Part VB copyright warning notice—either shown before or at the same time as the diagrams, graphs, artworks etc. Requests to digitise copyright textual material (apart from short quotes) should be sent to the Library at digitisation@unsw.edu.au. These requests will be checked for copyright compliance before the resources are added to the High Use Collection (HUC). Links to this material will be provided, which can then be used for Moodle or other teaching platforms.

The Part VA licence allows the copying off-air of audio-visual material from radio, television, satellite and cable broadcasts, if it is done by or on behalf on the university, solely for the educational purposes of the university or another educational institution. When it is included in Moodle or other online courses, a copyright warning notice must display either before or at the same time as the material displays on the screen. In particular, commercially purchased videotapes, audiotapes, music CDs and DVDs must not be recorded in full or in part, or made available, unless the appropriate permissions have been obtained or given. Webcasts and audio-visual files that can be downloaded from the Internet may not be copied, in compliance with Part VA.

The British Universities Film & Video Council have published these Audiovisual Citation Guidelines to encourage best practice in citing audiovisual materials.

Privacy policy

Staff are responsible for ensuring that any privacy concerns for themselves, colleagues and students are met.

When lectures are being recorded for UNSW Lecture Recordings+ (Echo360), the requirements of privacy legislation must be considered, in particular, of the Privacy and Personal Information Protection Act 1998 (NSW). Full details of the Information Protection Principles that apply to UNSW are located in the UNSW Privacy Management Plan.

"Personal information" is defined in the Act as: "information or an opinion (including information or an opinion forming part of a database and whether or not recorded in a material form) about an individual whose identity is apparent or can reasonably be ascertained from the information or opinion".

The types of personal information that are most likely to be collected during recording of a lecture are:

  • the identities of speakers and personal opinions held by them that they express during the lecture
  • information or opinions about other people, where a speaker talks about a third party whose identity is apparent or is reasonably ascertainable.

Staff should be particularly careful to ensure that case studies relating to individuals are properly de-identified.

Although notices alerting attendees to the use of UNSW Lecture Recordings+ will be posted in lecture theatres, staff should inform the audience that the lecture is being recorded and should ensure that any latecomers are also informed.

Staff should also advise students that though they may choose to make anonymous posts in the Q&A discussion forum, they are not anonymous to the instructor who must maintain visibility in order to lead the class. 

While lectures are scheduled to end five minutes before the hour, and students may approach the lecturer about personal concerns at this time, we highly recommend that the lecturer holds these conversations away from the microphone and/or outside of the venue.