Organising and uploading content in theBox

1. Log into theBox using your zID and zPass.
2. Click on Create in the Collections section of your dashboard.
   
   
    
3. On the Adding a Collection screen complete the Title and Tag (keywords for search purposes) fields. If you wish to share the collection with other staff to use change the Restrict Access To drop down menu from Just Me to All Staff. Click Save.
   
   
    

4. At this point a notification will appear that can be clicked on to take you straight to the specific collection. Alternatively you can access your collections by clicking on the collections link in the Collections section of your dashboard and check that the collection has been created correctly.
   
   

1. Log into theBox using your zID and zPass.
2. Click on the collections link in the Collections section of your dashboard.
   
   
    
3. On the list of collections click on the collection you wish to add a gallery.
   
   
    
4. Click the create new resources button and click the gallery button.
   
   
    
5. On the Adding a Gallery screen complete the Title and Tag (keywords for search purposes) fields. If you wish to share the gallery with other staff to use change the Restrict Access To drop down menu from Just Me to All Staff. Click Save.
   
   
    
6. The gallery is created and you can access it by clicking on the title of the gallery.
   
   
    

Method 2 - Creating a gallery not organised in a collection

1. Log into theBox using your zID and zPass.
2. Click on Create in the Galleries section of your dashboard.
   
   
    
3. On the Adding a Gallery screen complete the Title and Tag (keywords for search purposes) fields. If you wish to share the gallery with other staff to use change the Restrict Access To drop down menu from Just Me to All Staff. Click Save.
   
   
    
4. Access your galleries by clicking on the galleries link in the Galleries section of your dashboard and check that the gallery has been created correctly.
   
   
    

• Just me - only you can search for and view the collection/gallery in theBox.  In Moodle only you can search for and link to this collection/gallery via theBox repository/Media Collection.
• All Staff - you and all staff can search for and view the media item in theBox.  In Moodle you and staff can search for and link to this item via theBox repository/Media Collection.

Media items can be restricted in various way in theBox.  The options are:

• Just me - only you can search for and view the media item in theBox.  In Moodle only you can search for and link to this item via theBox repository/Media Collection.  To share this media item on UNSW secured (whitelisted) websites enable External Access to get an embed code
• All Staff - you and all staff can search for and view the media item in theBox.  In Moodle you and staff can search for and link to this item via theBox repository/Media Collection.  To share this media item on UNSW secured (whitelisted) websites enable External Access to get an embed code
• Public - you and all staff can search for and view the media item in theBox.  In Moodle you, all staff and students can search for and link to this item via theBox repository/Media Collection.  By choosing Public a code will be generated that can be embedded on websites to share the video publicly.  Note videos that listed Under the Act are restricted from being shared publicly and the public option will not be available.

You can upload one or more media items (such as a video) into theBox via the appropriate format menu, with the uploaded media items being stored outside of the Collection/Gallery hierarchy.

Alternatively you can upload the media items into theBox via the Gallery menu, resulting in the media items being stored within the Collection/Gallery hierarchy.

Note: You cannot upload media directly into a Collection, as collections only store galleries. But you can navigate a collection to find the appropriate gallery within, and then upload media into that gallery.

1. Log into theBox using your zID and zPass.
2. Click on # galleries link in the Galleries section of your dashboard.
   
   
    
3. Select the gallery that you want to add a media file to.
   
   
    
4. Click the create new resources button and select the type of media that you wish to upload by clicking on the appropriate button (Video, Image, Audio or Document)
   
   
    
5. Drag and drop an appropriate file onto the Adding [item] screen or click + Select your file to select a file on your computer to upload.
   
   
    
6. Type your title into the Title field, select the desired settings in Copyright and Restrict Access drop down menus and Save.
   
   
    
7. If you are uploading an audio file, image or document the file will be uploaded to your gallery.  If you are uploading a video the file being uploaded will appear as being transcoded (processed) on your dashboard. (This may take some time with larger files)
8. You can access the item you just uploaded by navigating to the gallery or by clicking the appropriate card on the Dashboard.

If you are the owner of the media which needs to be removed, you may delete your content if required.

1. Navigate to the media you want to delete
2. Click the  icon 
3. Click Delete Video
   
   
    
4. You will be prompted to confirm your action by typing 'DELETE'. Once typed, click Delete and your content will be removed.

Should you wish to request the removal of content which you are not the owner. (e.g. Former staff member) please send an email to [email protected].

In your request please specify:

• Title of video

• Link to video

• Reason (copyright violation, inappropriate material, etc.)

The default thumbnail that represents a video on the collection page, and before the video plays, can be replaced by a preferred image file.

Before you begin, make sure you have an image file ready to upload. Remember that this image will be shown at the small thumbnail size (approx 160x90px) and also as larger placeholder before a video plays in the page. Make sure it is large enough to not be stretched at the larger size but has a clear focus that can be seen at the smaller thumbnail size.

1. Log into theBox using your zID and zPass.
2. Navigate to the video's page
3. Select "Edit Video"
   
   
    
4. Click "Advanced" to open more edit options
   
   
    
5. Select "UPLOAD IMAGE" under the thumbnail heading
   
   
6. Select your image and wait for it to upload.
7. Click 'SAVE'
8. Click 'SAVE' at the end of the page to save the settings for the video.
9. If you want to remove the thumbnail image, click the delete button next to the 'UPLOAD IMAGE' button on the edit page:
   
   
    
10. If you want to replace the thumbnail image, click 'UPLOAD IMAGE' and upload a new image. This will replace the previous file.

theBox supports closed captions added to a video in the form of an additional STL or VTT file.

Before you begin, make sure you have a closed caption file in the supported format ready to upload.

1. Log into theBox using your zID and zPass.
2. Navigate to the video's page
3. Select the edit button
   
4. Click 'UPLOAD FILE' from the Video Caption File section
   
5. Either drag and drop the file into the upload box or select '+ SELECT YOUR FILE'.
6. Select your file and wait for it to upload.
7. Click 'SAVE'
8. Click 'SAVE' at the end of the page to save the settings for the video.
9. If you want to remove the closed caption file, click the delete button next to the 'UPLOAD FILE' button on the edit page:
   
10. If you want to replace the closed caption file, click 'UPLOAD FILE' and upload a new file. This will replace the previous file.

To move media from one collection to another or move a collection from one gallery to another theBox you need to add the item being moved to the desired destination and then delete it from the source destination.

Moving media between galleries

Note: Before beginning this process we recommend that you check the name of the file

1. Log into theBox using your zID and zPass.
2. Click on # Galleries link in the Galleries section of your dashboard.
   
   
    
3. Select the destination gallery that you wish to move the target video to.

4. Click on the Menu button.
5. Click on the Library picker button.
   
   
    
6. Select the correct media type from the drop down menu then type the name of the target file into the search field and press “enter” on your keyboard.
   
   
    
7. Select the correct file (checkmark will appear) and,
   
   
    
8. Click “Done”
   
   
    
9. The media file will now be visible in the target gallery.
10. Return to previous screen using the back button of your browser and then select the source gallery that you wish to remove the target video from.
    
    
     
11. Click on the “Edit video” icon and select “Remove from gallery”.
    
    
     

Moving galleries between collections

1. Log into theBox using your zID and zPass.
2. Click on # collections link in the Collections section of your dashboard.
3. Select the collection that contains the target gallery to.
4. Click on the “Add” button and then
5. Click on the  Library picker button
6. Select “Gallery” from the drop down menu then type the name of the target gallery into the search field and press “enter” on your keyboard.
7. Select the correct gallery (checkbox will turn green) and,
8. Click “Done”
9. The gallery will now be visible in the target collection.
10. Return to previous screen using the back button of your browser and then select the destination gallery that you wish to move the target video to.
11. Click on the “Edit video” icon and select “Remove from gallery”.

After you select a file to upload from your computer an appropriate copyright setting must be selected on the next screen.

All Rights Reserved - videos that you have created, hold all rights to and do not wish others to share, reuse and remix.

Under the Act - videos that you have created, hold all rights to and should not be shared outside the university community.

Creative Commons - videos that you have created and wish to freely license others to share, reuse and/or remix.  For more information please see: http://creativecommons.org.au/

For more information about copyright, please visit the support page or contact your outreach librarian.

Meta data is data about a web site, object or file that is primarily used to assist the site, object or file to be found when it is searched for e.g. in Google.

Title, copyright and restrictions are all compulsory fields entered during the upload process (link or refer to step 4 of Uploading Media files to theBox). Tags and description are optional (but recommended) metadata items that can be added when you create or edit Galleries and/or Collections (Refer to the How to create a gallery in theBox and the How to create a collection in theBox sections above.