Share your content with another UNSW staff member

You can share administrative control over your content with another UNSW staff member by making them an Agent for a specific collection, gallery or media item (eg. video, audio, image or document). This will allow the Agent to:

  • View, edit and delete your media collections / galleries and media items
  • Use/share your media collections / galleries and media items
  • Link to your collections/galleries and media items via Moodle's Media Collection activity
  • Link to your media items via Moodle's file picker

In order to provide access you must search for people using their zID. Access can be revoked at a later time through the same interface.

To add an agent to a specific collection, gallery or media item:

  1. Log into theBox using your zID and zPass.
  2. Navigate to the collection, gallery or media item you want to share.
  3. Click the Manage agency icon.
     
  4. Enter their zID in the search field and press enter.
  5. Click the + button to add them as an agent to the specific resource.
     
  6. By default, agency access is not inherited by children items. If you wish to give a specific agent access to the child items within:
    • For a collection you can:
      • Click the Add To Children button to give agent access to child galleries and media items within the collection
      • Click the Add All Agents To Children button to give all agents access to the child galleries and media items within the collection
    • For a gallery you can:
      • Click the Add To Children button to give agent access to media items within the gallery
      • Click the Add All Agents To Children button to give all agents access to the media items within the gallery
  7. Click the Close button.
Note: If you cannot find the user in step 4 it indicates the user has never logged into theBox.  Ask the user to log in and then re-try the steps above.

To remove an agent:

  1. Log into theBox using your zID and zPass.
  2. Navigate to the collection or gallery you want to share.
  3. Click the Manage agency icon. 
  4. To remove an agent click the delete icon beside the user. 
  5. Click the Close button.